• Medical Records Technician

    Job ID 2018-2962
    Job Locations
    Administration / Clerical
    Regular Full-Time
  • Overview

    NCI is a leading provider of enterprise solutions and services to U.S. defense, intelligence, health and civilian government agencies. Coupled with a refined focus on strategic partnerships, we are successfully bridging the gap between commercial best practices and mission-critical government processes. Core competencies include:

    • Artificial intelligence
    • Agile digital transformation
    • Advanced analytics
    • Hyperconverged infrastructure solutions
    • Cyber security and information assurance
    • Fraud, waste and abuse
    • Engineering and logistics


    NCI has been designated a 2018 Military Friendly Employer by MilitaryFriendly.com 


    Headquartered in Reston, Virginia, NCI has approximately 2,000 employees operating at more than 100 locations worldwide.




    • Collects, maintains, and makes available to authorized users timely, accurate, secure and complete patient health information
    • Controls the release of medical information from patient medical records in accordance with applicable standards
    • Provides authorized individuals with timely access to patient information without compromising the security of patient records
    • Reviews returned patient records for completeness
    • Ensures the presence of provider signatures/initials
    • Ensures each sheet of patient information contains appropriate identifying information
    • Ensures minimum necessary protected health information is used only for purposes identified or as required by law and not further disclosed without patient authorization
    • Ensures that the amount of information contained in patient records is manageable and relevant
    • Adheres to established timelines to ensure availability of patient information
    • Ensures completeness of record before forwarding to Provider for appointment
    • Processes all Affiliated Contractor (AC)/Medicare Administrative Contractor (MAC) inquiries within ten (10) business days of receipt, including entering information into the Advanced Case Tracking System (ACTS).
    • Retrieves records from the file room when requested
    • Documents new box numbers into Iron Mountain database working closely with staff for retrieval of stored material and coordinating with the storage facility vendor
    • Orders and sends records to offsite storage location
    • Ensures that Medicare Part A and B prepay claims received will be counted and logged and appropriate screen prints made for entering into the Prepay Database
    • Scans all Medical Review records and other documents as needed
    • Provides clerical and administrative support for the task order business units as required according to individual unit workload requirements and needs
    • Performs other duties as assigned by the Operations Manager and Medical Records Manager
    • Opens and correctly routes all mail relating to the distribution and workload processes
    • Retrieves records from temporary or permanent storage for managers, clinical supervisors, report lists, and as directed by the Medical Records Manager
    • Correctly fulfills the assigned workload to the MRS
    • Maintains a neat, organized work area
    • Attends required education and training programs
    • Complies with departmental policies and procedures



    • High Schoold Diploma or equivalent related experience



    • 0 – 5 Years



    • At least six (6) months of medical record experience




    This position requires the ability to perform the below essential functions:

    • Sitting for long periods
    • Standing for long periods
    • Ambulate throughout an office
    • Ambulate between several buildings
    • Stoop, kneel, crouch, or crawl as required
    • Repeatedly lift and carry weight up to 50 pounds
    • Travel by land or air transportation 0 %


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