• Executive Administrator

    Job ID 2018-2588
    Job Locations
    US-VA-Fort Belvoir
    Category
    Administration / Clerical
    Type
    Regular Full-Time
  • Overview

    NCI is a leading provider of enterprise solutions and services to U.S. defense, intelligence, health and civilian government agencies. Coupled with a refined focus on strategic partnerships, we are successfully bridging the gap between commercial best practices and mission-critical government processes. Core competencies include:

    • Artificial intelligence
    • Agile digital transformation
    • Advanced analytics
    • Hyperconverged infrastructure solutions
    • Cyber security and information assurance
    • Fraud, waste and abuse
    • Engineering and logistics

    MF18

    NCI has been designated a 2018 Military Friendly Employer by MilitaryFriendly.com 

     

    Headquartered in Reston, Virginia, NCI has approximately 2,000 employees operating at more than 100 locations worldwide.

     

    Responsibilities

     

    NCI is seeking Operations Analyst IV with duties as an Executive Administrator (EA) experienced to support operations within Project Manager (PM) Soldier Protective and Individual Equipment (SPIE) on PEO Soldier Program, Fort Belvoir, VA. In assuming this position, you will be a critical contributor to meeting NCI's mission: To deliver innovative, cost-effective solutions and services that enable our customers to rapidly adapt to dynamic environments.

     

     

    ESSENTIAL FUNCTIONS:

    • Performs in a supporting role to the Project Manager (PM) and Deputy Project Manager (DPM) Soldier Protective and Individual Equipment (SPIE). 
    • Coordinates frequent travel of senior level officials including worldwide trip planning, individual itineraries, logistical arrangements, and meeting accommodations. Must be extremely proficient in the Defense Travel System (DTS). 
    • Manages calendars and coordinates daily events scheduling of senior officials to attend meetings at the Program Executive Officer and Directorate staff, and Senior Leaders within the Department of Defense and Industry. 
    • Represents the PM SPIE by welcoming visitors, reviewing correspondence; answering questions and meeting requests directed to the leadership.
    • Performs leadership functions in their absence and ensures all higher level engagements, higher headquarters meetings and conferences are properly represented by senior staff members, as well as staff directors or their representatives.
    • Provides guidance and direction to other administrative personnel in the organization, ensuring all administrative activities are understood and carried out in accordance with organizational standards and practices including correspondence with Headquarters, Department of the Army.
    • Prepares a variety of documents, such as: correspondence, forms, reports, statistical tables, spreadsheets, etc., using advanced skills and knowledge of multiple software packages.
    • Advises writers and researchers in matters of style, syntax, and usage to improve the general quality and effectiveness of communications.
    • Shows discretion and initiative in the preparation of special reports under general guidance. Facilitates communication within all levels of the organization, which requires good interpersonal skills, and knowledge of programs and practices of four diverse project management offices within PEO Soldier, and initiates lines of communication with outside agencies to accomplish the mission.
    • Other duties as needed.

    Qualifications

    MINIMUM REQUIREMENTS:

     

    • Security Clearance: Active Secret
    • Advanced knowledge of the Defense Travel System (DTS).
    • Knowledge of Department of the Army rank structure and protocol.
    •  Advanced knowledge of MS Office Suite and Outlook.
    • Good oral, written, and interpersonal communication skills, and analytical capabilities.
    • Education and Experience requirements:

    High School AND 20 yrs experience OR

    Associates AND 16 yrs experience OR

    Bachelor in non-directly related field AND 15 yrs experience OR

    Bachelor in directly related field AND 10 yrs experience OR

    Masters in non-directly related field AND 10 yrs experience OR

    Masters in directly related field AND 7 yrs experience OR

    Doctorate AND 5 yrs experience.

     

     

     

          PREFERRED EDUCATION AND EXPERIENCE:

     

    Previous experience in project management activities.

     

     

         PHYSICAL REQUIREMENTS:

     

         This position requires the ability to perform the below essential functions:

    • Sitting for long periods
    • Standing for long periods
    • Ambulate throughout an office
    • Ambulate between several buildings
    • Stoop, kneel, crouch, or crawl as required
    • Repeatedly lift and carry weight up to 10 pounds
    • Travel by land or air transportation 0 %

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